Top 10 Best Online Kanban Tools for Business

After a few weeks of exploring and testing I have chosen a kanban tool for my company. Now, I would like to share with you of what I have found. I present you the list of the best, most intuitive and powerful, online kanban tools that are available on the market.

The Top Ten

1 Kanbanize

Disclosing: I am the product manager of Kanbanize.

If you need Enterprise class software and not just a task management, to-do-lists and so on, you should evaluate Kanbanize. Most tools listed here don't even have an on-premise installation, some of them are NOT Kanban systems at all (lack WIP limits, policies, etc).

This is not an advertisement, I only care to keep the term, Kanban clean and not load it with too many meanings. Also, PERSONAL Kanban and BUSINESS Kanban are two very different topics.

Please don't trust these "Top-10" things too much, but just review the tools for yourself and see which one works for you.

Kanbanize is a great tool. Surely the best one out there for doing Lean and Agile project management. Unlike other tools and dashboards on the market, Kanbanize offers an end-to-end platform for managing, executing, and even analyzing your work flow, helping you find bottlenecks and remove them from the system - one by one.
Not to mention that in my opinion the team behind this platform is awesome - they know exactly what they're doing, they obviously have vast experience in practicing Lean and Agile principles and now they're putting all this great knowledge in Kanbanize.

I must have tried a zillion kanban software tools out there but most of them were either too complex or too simple. In my opinion kanbanize is probably the best available right now, because it has hell lot of customization options, it's easy to use and can be applied across my whole organization. Highly recommened for their customer focus too - these guys really helped me out and did not charge for consulting whatsoever.

These people are true professionals, they are truly customer focused. They took the time to understand our problems and requirements and found a solution even before we spent one cent. Their software is very easy to use and will improve efficiency and collaboration in your organisation if used correctly. I will recommend anytime. Regards Ted

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2 Zenkit

Zenkit is still in beta but already offers a very rich range of functions, with list, calendar, kanban and spreadsheet views. It is cleverly organised to provide a simple entry point - the basic to to list - with pathways to discover its many bells and whistles as you need them. For my purposes, I was blown away by the ability to take an enumerated list column in the spreadsheet view and then display the collection's items organised by those categories in kanban mode. Applying different spreadsheet label lists to the kanban screen enables me to view items in productivity terms (the traditional queued / in progress / done columns) but then shift to organise by category (in honour of NaNoWriMo, organising novel scenes into acts, for example). This is a neat package.

I've been looking for the ideal project management and ideation tool for years now and I think I've found it in Zenkit. Its simple yet powerful building blocks make it perfect for even the most complex of projects (as mine happens to be) and yet its UI remains uncluttered. Instead of seeing a whole bunch of unnecessary information as in JIRA, or being stuck with a simple yet feature-poor product as with Trello, I can, using the building blocks Zenkit provides, easily and intuitively create virtually whatever project management solution I want.

We were using Trello, but have switched completely over to Zenkit. It makes the task of managing multiple programs, projects, task lists, priorities, and workflows dead simple. I quickly toggle between views and am allowed to add parameter types to make the tool even more useful... I am still discovering new ways to engage with it to plan and drive our work and have not one negative thing to say about the tool. Although we could customize the theme, Zenkit's default UI is so engaging, we just don't want to.

Zenkit works great because it allows our entire team to manage the same tasks and projects using the project management visualization they prefer - spreadsheets for Engineers, Kanban for PMs, and so on. We use a range of tools for project management, so I would be the last person to want to add another tool to the list unless, like Zenkit, it can replace a good number of them - and do it impressively well!

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3 Kanban Tool

I have been using kanban style planning for more than 3 years. I find kanban tool the best fit for my needs. Board are easy to customise, so I can use different styles for each of the teams/projects I am managing. Cards offer a high degree of customisation, several fields can be implemented as well as automation rules. If you are looking for a Kanban software which fits your need, kanban tool is the choice!

I have just started using Kanban Tool a few weeks ago, but I can't imagine my work process without it now! It is very simple and at the same time it gives you lots of opportunities (outlook integration, notifications etc). Love it , love it, love it!

Started using KanbanTool for remote job with the team couple of weeks ago. Easy to understand, took me just couple of ours to figure out the features and to adjust the settings. The tool is highly adjustable for user's needs. Will keep working with it after the days off are over.

I was looking for a simple yet effective way to manage my personal tasks & this has been perfect for the way I work. Really helping me get more done. The only thing I'm missing is a setting to change the date display (I'm in Europe, and shows my week starting Monday, rather than Sunday, which I'm used to). But that's minor!

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4 Kanbanery

The CEO of Kanbanery asked me to add a review here, but I'm happy to do it. I've been using Kanbanery with my teams at a financial services company in Seattle for almost two years and I love it. I use it for everything, from sales to projects to marketing and chores. The best thing about it is that it's so flexible I can use it for things it clearly wasn't intended to do, and it still works. My team likes it, too, because it's easy to learn. Keep up the good work!

Kanbanery (Kanbanery.com) is an online task management app that lets you efficiently work on your tasks & projects individually or in a team.

The Kanbanery app is really simple to use - it’s an online board, organized with columns. The number & names of columns can be modified easily by you to suite your process / workflow / needs / context. Each column is a different steps toward completion and their sequence suits your workflow (e.g. To Do, Doing, Done). You add tasks by adding cards, and you can move them between columns by dragging & dropping them. You can comment, assign, categorize tasks and do many more actions, depends on your needs.

The idea of the Kanbanery board is based on a Kanban board, used originally in Japan in production processes. Nowadays this Kanban tool, as well as other Agile tools, is popularized and utilized in many different areas. The Kanbanery app is used successfully in large companies and startups to manage teams in big projects, as well ...more

Absolutely the best project management application I've ever used. I can see what everyone's working on, but more importantly, I can eliminate email by chatting and sharing files directly in the task cards. Now that there's a chat right on the board, we don't even need to switch between Skype and Kanbanery. We've moved all our team chats right into our kanban boards. It's awesome!

I can't guess how much money we've saved in lost time spent in the morass of email and Slack and meetings about status reporting since switching from Jira to Kanbanery. We tried Trello, too, but the extra features of Kanbanery make it well worth the little bit it costs us. The team adopted it quickly and loves it and I love that I spend a lot less time on reporting to my boss and clients.

5 Kanban Flow

KanbanFlow allows sub tasks to be displayed on the board. Premium version ($5) allows emailing of tasks into the board, this is good for webmasters to send errors directly into the board or for any user to forward email into the board while reading his email. Can't find these features elsewhere.

The tool works fine. It offers a bunch of well-made unique features (including time tracking and build-in pomodoro timer). However the premium version (which is in some cases the basic version) is quite expensive.

Even the basic Version nrings everyrhing you need dir good visualization. The mobile site is excellent and quick. I live it!

I've just tried this and it looks nice and costs only $5 per user.

6 SwiftKanban

Much improved over earlier versions. Power when you need it. The most flexible KB tool I've used or seen. The board is now attractive instead of garish. They have the best hierarchical boards in the business. The features can be a bit daunting and the developers have a tendency to hide commonly used features (like deleting a board). If you need extra capabilities, you'll want to check them out.

SwiftKanban is one of the most modern rich featured kanban tool in present time. Its board playback and extensive analytic reports gives an edge over the other existing kanban tools.

SwiftKanban is the best combination of powerful functionality and ease of use, in my opinion. It has the most configurability, the best swim-lane design and really good Scrum support.

This is a huge thing. It has many additional features. This is great, but because of that the board is illegible. What I really like about SwiftKanban is SwiftSync. Very nice idea.

7 LeanKit

I've been using LeanKit for several years now. We started when it was a pretty immature tool and have been very happy to see it evolve into what I consider the only serious enterprise-class kanban tool.

The flexibility of the board design, the ease with which changes can be made, and the ability to create template has been huge for us. It's allowed us to delegate control of boards to teams while also encouraging some degree of standardization.

The connections feature that allows cards to be linked to others with progress stats rolling up has allowed us to better control our product roadmaps within our development teams and to manage dependencies with outside folks like marketing.

It was a pain that they didn't have an Android app for a long time but they do now. It's pretty close to the iOS, I think and lots of our folks use it. I really hope they bring the My LeanKit view of a user's assigned and subscribed cards into the main web-based product soon.

I'm a ...more

We use LeanKit to manage our products - from idea inception all the way through to final release. I can roll the tasks that our engineers breakdown (on a board of their own design) up to a higher level view, helping all team members across the company know how far along work is. I think we'd be lost without LeanKit to help us manage the continuous delivery that we strive to achieve.

Extremely flexible. Goes into details. For me the best kanban tool from far. The design could be improved but is not bad. The calendar functionality is well thought and makes the difference with other kanban apps like Trello.

It is very similar to Kanban Tool mentioned above. The main difference is design which, this is only my option, looks a little bit childish. Also, LeanKit does not provide an on-site version. It has mobile apps.

8 Trello

Relatively simple & straight forward tool. The real power appears when you start to use it in combination with the many Trello Chrome extensions.
I discounted this tool initially, but the combination of the extensions & the fact that it's safe harbor accredited won me over.

It's colorful and friendly, and free. But it does lack the features most people look for in a Kanban tool. For what it is, it's great, but it's not really for business use. For personal kanban or collaborating with friends in a club or at school, it's ideal.

It's a good tool with a strong background. I know that companies like LeanKit are having financial difficulties, I believe that Trello will be around to support their product"

Fancy tool that offers affordable pricing, a bunch of useful features and great mobile apps. The problem is the lack of swimlanes and on-site version.

9 SmartQ

SmartQ helps me by
1) maintaining lean management systems in my company.
2) Plan and assign project tickets to project staff
3) Improves project communication throughout the organization
4) Project staff are able to draw work tickets as and when required.
5) Helps me to monitor work flow from anywhere.

Easy to use and, unlike many competitors, supports custom fields.
Those are "must have" for our type of tickets.

Also loving the new iPad app for it.

Easy to use. Custom fields is a big feature that we use. We capture a lot of information via tickets.

It's a simple way to visualize my to-do list and keep track of items in different statuses.

10 Kanbanchi

I use Kanbanchi to manage project progress and communicate better with my clients. It has an easy to use interface, several customization options, and supplies a complete view of current project demands. The Dashboard feature provides a quick view of current boards and tasks. Google Drive integration makes it easy for me access the app as it has the same interface and features as Google Drive. Kanbanchi is the perfect Google App for personal and business project/task management. I would recommend giving it a try!

Kanbanchi is easy to access and a pleasure to use. It's simple and sleek design also makes it easier on the eye. Integration with Google Drive provides an easy way to share your dashboards with your team and the weight system assures efficient time management for all of your projects.

Mine is a company consisting of 8 people and we have been using Kanbanchi for keeping track of tasks and for collaborating with team members. Everything is stored in one place, and so is available to all. Highly recommended!

Great app that's part of a Google Drive. No need to learn how to use it, because it's simple and has lots in common with the Drive itself.

The Contenders

11 Kantree

Kantree is a very customizable project management tool which can suit any agile methodology.
The Kanban view is nice, and let you follow your tasks easily.
The Kantree team is very reactive, and new features are developped at a fast pace.

Switching from Kanban to Calendar and table views is quick and simple. Helps to get the big picture of a project and to visualize its milestones and timeline.

Perfect app for kanban boards and agile project management: the interface is simple enough, powerful features for agile project management like workflow templates, WIP limits, chart and insights.

Got some solid features for project management and teamwork (milestones, shared templates...). Also pretty intuitive, reminds me of Trello. You can install it on your server too.

12 Breeze

Think Trello + Basecamp + Slack in one box that's prettier and more practical to actually manage projects
(note, it's 'way' better than Trello and Basecamp, combining both their plus poiints in terms of functionality and ding them 10x better... Slack however, is unbeatable for communication but is not a project manager... so with Breeze's Slack integrations that also works perfectly if you don't want to lose the fun of slack... Breeze is the perfect answer, new on the block but already the best, and improving all the time... no contest simply for the combined logic whilst maintaining simplicity and beauty... so intuitive to use for individual tasks and projects, build them up and then invite teams onto the same page and get things done together ;-)

One of the best in my opinion. Easy to use, integration with Onedrive for business, google drive and others, you can send e-mail to create a task or a comment into an existing task, etc... Excellent

A nice transition from Basecamp to Kanban.

13 Kanzen

Kanzen brings ease of use and expert level functionality together with their Kanban tool. I love their intro tutorial which teaches how everything works, making the normally confusing process of getting acclimated to a new time saving tool almost too easy. I save a ton of time on my projects and I am glad I went with them. Great tool!

Very intuitive Kanban ready management platform

Amazing platform! The developer really put their time in! Highly reccomend!

Helps me organizing my work and projects

14 Projectplace ToDo

Easy to use, great app... possible to attach documents from Dropbox, Google docs, Box or your hard drive on the cards when needed. Burn ups sharts. Free for 1team up to 5 users possible to upgrade and add modules like gantt sharts, document management, online meetings.
Todo. Projectplace.com

This one looks nice, but also a bit expensive for what it offers.

15 Scrumwise

Very intuitive and easy to use

Best for one project team.

16 Herogami

I am the project manager of a large agile-oriented team, I checked the tool along with many others and this is probably the best one for managing software development through kanban boards. Easy interface, plenty of features including wip limite, shared calendar, effort points or pomodoros, document management.

It's really powerful, but at the same time it's easy to use and has an attractive UI. Free trial with a Full-featured account (three month).

17 Kanboard

Simple, detailed, self-deployable and Open Source

18 ProofHub
19 Nutcache

Smart & simple collaborative project management web app with time tracking, invoicing and expense management. Its flexible collaborative boards allow for great Kanban setup.

I use it with my team and its free!

20 Yanado.com

Yanado is super easy to use Kanban enabled project management tool that works within Gmail. You can put your tasks and emails into Kanban structure and managed them accordingly.

21 RealtimeBoard

It's just like the real whiteboard (which is required for Kanban board), but located in the cloud - simple and useful!

22 QuickScrum
23 KanBo

Finnaly I can manage my documents in convenient way using kanban methodology. That was not possible using Trello before. Moreover now I have only one place to manage users in my team using Office 365 accounts. Well done KanBo!

The only Kanban Software on the market that integrates into the Microsoft environment on premise as well as in Office365. It integrates with Skype, Outlook, Office, OneDrive and Active Directory.

We are one of the most secure and hight policy companies, that take care of very important data. We could not work with many tools becouses of it "openes" and publicyty. But Kanbo was a solution that was perfect for us

Visual project management & contextual collaboration tailored to business. Integrates with Office365 and SharePoint. Runs in the cloud and on prem.

24 Pipedrive

Kanban tools are often used in software development and in sales as a way of understanding how far along the process either a software development task or a sales deal currently is. In software development, the Kanban approach helps limit the work in progress so that all the tasks in works get enough attention. In sales, the Kanban board are called sales pipelines. The sales pipeline is a systematic and visual approach to selling a product or service, and it usually includes the following four metrics: number of deals, average size of a deal, close ratio, sales velocity.Use Kanban tool built on a sales pipeline. Gathering the data displayed above on a more regular basis takes a lot of time and effort. Using a Kanban sales pipeline tool such as Pipedrive will help you make that process easier, save you time, and literally show you where the money is.

I tried this one, because it's focussed on sales, but I was already using Kanbanery for my sales management and since I use it for IT, recruitment management, and personal task management too, I don't see any point in using a different tool just for sales.

25 Visum

Built for managing portfolio execution. Strong analytics.

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