Top 10 Best Online Kanban Tools for Business

You've tried the spreadsheets. You've wrestled with post-it notes. You might've even built a wall of whiteboards at one point. But at some stage, you realized your team needs something better. Something smarter.

So you dove into the world of online Kanban tools, comparing features, interfaces, integrations, and price tags. After weeks of test-driving different options, you finally landed on a favorite. Now it's time to pull back the curtain and share what you discovered.

This list is built for people like you. Project managers. Business owners. Team leads. Anyone juggling multiple tasks and trying to keep their team aligned without going cross-eyed.

These are online Kanban tools that don't just sit there looking pretty. They're intuitive, powerful, and built to make your workflow faster, your priorities clearer, and your collaboration smoother. Each one has its quirks, strengths, and maybe a few things you'll wish were different, but they've all earned a spot here because they actually help businesses function better.

Scroll through, check out the contenders, and cast your vote. If a tool helped you stop chasing status updates and start focusing on getting things done, it probably deserves a nudge toward the top.

1. Kanban Tool

   

   Kanban Tool is an essential tool in my daily work routine. I can track projects according to their processing stages, add lists and sublists of tasks, schedule recurring tasks, and track the time I spend on each activity. The color-coding of the task cards helps me easily identify routine tasks and operational changes. Kanban Tool has transformed my work routine because it allows me to organize workflows, freeing up mental space and making me more organized and productive.

   I've tried many time management tools, but this one stands out as a game-changer. It's intuitive and packed with features that help me stay on top of my tasks. The customizable to-do lists, scheduling options, and other apps make organizing my day effortless.

   One of my favorite features is being able to set reminders and schedule specific work projects. Since using Kanban Tool, I've noticed a significant boost in my productivity and focus. It helps me prioritize tasks effectively and ensures that nothing slips through the cracks.

   Whether you're managing work projects, personal goals, or a busy schedule, Kanban Tool is a must-have. I highly recommend it to anyone looking to take control of their time.

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2. Zenkit

   

   Zenkit is a project management and productivity software developed by the German company Axonic Informationssysteme GmbH. It was launched in 2015 and provides a versatile suite of tools, including Kanban boards, to-do lists, Gantt charts, and databases.... read more

   Zenkit is still in beta but already offers a very rich range of functions, with list, calendar, Kanban, and spreadsheet views. It is cleverly organized to provide a simple entry point - the basic to-do list - with pathways to discover its many bells and whistles as you need them.

   For my purposes, I was blown away by the ability to take an enumerated list column in the spreadsheet view and then display the collection's items organized by those categories in Kanban mode. Applying different spreadsheet label lists to the Kanban screen enables me to view items in productivity terms (the traditional queued/in-progress/done columns) but then shift to organize by category (in honor of NaNoWriMo, organizing novel scenes into acts, for example). This is a neat package.

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3. Planview AgilePlace (formerly LeanKit)

   I've been using LeanKit for several years now. We started when it was a pretty immature tool and have been very happy to see it evolve into what I consider the only serious enterprise-class Kanban tool.

   The flexibility of the board design, the ease with which changes can be made, and the ability to create templates have been huge for us. It's allowed us to delegate control of boards to teams while also encouraging some degree of standardization.

   The connections feature, which allows cards to be linked to others with progress stats rolling up, has enabled us to better control our product roadmaps within our development teams and to manage dependencies with outside folks like marketing.

   It was a pain that they didn't have an Android app for a long time, but they do now. It's pretty close to the iOS version, I think, and lots of our folks use it. I really hope they bring the My LeanKit view of a user's assigned and subscribed cards into the main web-based product soon.

   I'm a huge fan of the analytics. The standard charts they have are great. They used to be kind of clunky and slow, but as of last year, they are now super slick and fast. I haven't looked into their new custom report stuff yet, but we might when it's time to renew our contract.

   They've also got a ton of good content on their website. The blog and webinars are great.

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4. KanbanFlow

   

   The tool works fine. It offers a bunch of well-made unique features (including time tracking and built-in Pomodoro timer). However, the premium version (which is, in some cases, the basic version) is quite expensive.

   Just the right features. No clutter in the UI. Responsible and Collaborator roles on tasks. Checklists, comments, and descriptions can be seen right on the board without opening the card. Swimlanes, send task in mail. Simple but obvious color coding with legend. Easy filtering. Mobile webview (but lacks native mobile app and RSS updates).

5. Trello

   It's colorful and friendly, and free. But it does lack the features most people look for in a Kanban tool. For what it is, it's great, but it's not really for business use. For personal Kanban or collaborating with friends in a club or at school, it's ideal.

   Relatively simple and straightforward tool. The real power appears when you start to use it in combination with the many Trello Chrome extensions. I discounted this tool initially, but the combination of the extensions and the fact that it's Safe Harbor accredited won me over.

6. SwiftKanban

   Much improved over earlier versions. Power when you need it. The most flexible Kanban tool I've used or seen. The board is now attractive instead of garish. They have the best hierarchical boards in the business. The features can be a bit daunting and the developers have a tendency to hide commonly used features (like deleting a board). If you need extra capabilities, you'll want to check them out.

   SwiftKanban is one of the most modern, rich-featured Kanban tools available. Its board playback and extensive analytic reports give it an edge over other existing Kanban tools.

7. smartQ

   SmartQ helps me by:

   1. Maintaining lean management systems in my company.

   2. Planning and assigning project tickets to project staff.

   3. Improving project communication throughout the organization.

   4. Enabling project staff to draw work tickets as and when required.

   5. Helping me monitor workflow from anywhere.

   Easy to use and, unlike many competitors, supports custom fields. Those are "must-have" for our type of tickets. Also, loving the new iPad app for it.

   Easy to use. Custom fields are a big feature that we use. We capture a lot of information via tickets.

8. Kanbanchi

   I use Kanbanchi to manage project progress and communicate better with my clients. It has an easy-to-use interface, several customization options, and provides a complete view of current project demands. The Dashboard feature offers a quick view of current boards and tasks. Google Drive integration makes it easy for me to access the app as it has the same interface and features as Google Drive. Kanbanchi is the perfect Google App for personal and business project/task management. I would recommend giving it a try!

   Kanbanchi is easy to access and a pleasure to use. Its simple and sleek design also makes it easier on the eyes.

   Integration with Google Drive provides an easy way to share your dashboards with your team, and the weight system assures efficient time management for all of your projects.

9. Breeze

   One of the best in my opinion. Easy to use, integration with OneDrive for Business, Google Drive, and others. You can send an email to create a task or comment on an existing task. Excellent.

   Imagine having Trello, Basecamp, and Slack all in one platform, but with a more visually appealing and practical way of managing projects. Breeze is way better than Trello and Basecamp, combining both platforms' best features and improving on them tenfold. Although Slack is unbeatable for communication, it is not a project management tool. However, with Breeze's Slack integrations, you can still enjoy Slack's fun while using it to manage projects seamlessly.

   Breeze is the perfect solution. It's new on the market, but it's already the best, and it keeps getting better. It's unparalleled in terms of its combined logic, while still maintaining simplicity and beauty. It's intuitive to use for individual tasks and projects, and you can easily invite teams to collaborate on the same page and get things done together.

10. Kantree

    Kanban-like project manager that is very easy to get started with and use. Perfect for managing any kind of project, especially workflows. We use it to manage our projects as well as our marketing efforts and administrative tasks. It's super flexible, allowing you to customize all your columns and have different card types.

    Kanban-like project manager similar to Trello. It's very flexible and easy to get started with. We use it to manage agile projects as well as marketing efforts and administrative tasks. We love the advanced customization it allows.

The Newcomers
11. ?

    ProjectManager

    Use ProjectManager.com's Kanban boards for your personal work, or create a project and make a communal Kanban board for your team to visualize your workflow for maximum efficiency.

12. ?

    MeisterTask

The Contenders

13. Scrumwise

14. Kanboard

15. ProofHub

    ProofHub's workflow management software allows you to streamline your task management process, move tasks through stages, and get better visibility across tasks.

16. Nutcache

    Smart and simple collaborative project management web app with time tracking, invoicing, and expense management. Its flexible collaborative boards allow for a great Kanban setup.

    I use it with my team and it's free!

17. Yanado

    Yanado is a super easy-to-use Kanban-enabled project management tool that works within Gmail. You can put your tasks and emails into a Kanban structure and manage them accordingly.

18. Quickscrum

19. KanBo

    Finally, I can manage my documents in a convenient way using Kanban methodology. That was not possible using Trello before. Moreover, now I have only one place to manage users in my team using Office 365 accounts. Well done, KanBo!

    The only Kanban software on the market that integrates into the Microsoft environment, on-premise as well as in Office 365. It integrates with Skype, Outlook, Office, OneDrive, and Active Directory.

    Visual project management and contextual collaboration tailored to business. Integrates with Office 365 and SharePoint. Runs in the cloud and on-premise.

20. Pipedrive

    Kanban tools are often used in software development and in sales as a way of understanding how far along the process either a software development task or a sales deal currently is. In software development, the Kanban approach helps limit the work in progress so that all the tasks in progress get enough attention.

    In sales, the Kanban boards are called sales pipelines. The sales pipeline is a systematic and visual approach to selling a product or service, and it usually includes the following four metrics: number of deals, average size of a deal, close ratio, and sales velocity.

    Using a Kanban sales pipeline tool such as Pipedrive will help you make that process easier, save you time, and literally show you where the money is.

21. Taskulu

    Easy and intuitive Kanban software. I love the division of ToDo/Doing/Done in any list.

    With selection for lists, there's no need for swimlanes. Very fast and easy.

22. Twproject

    It's not just a Kanban tool. It's much more than that because you can manage your projects with agile methods or not. Twproject includes all the agile management tools: sprint creation, backlog, Kanban organizer, but also Gantt charts for more "old school" task management.

    Twproject has an amazing Kanban tool. The best part is that we can have several projects, some managed with Scrum and others not. It also has a great Gantt chart!

23. Kanban for WordPress

    A complete project management suite for your WordPress site!

24. ScrumDo

    Originally made for Scrum, this tool offers a powerful set of board manipulation and metric capabilities that can beat the best Kanban tool.

    Most folks use it for Scrumban.

25. Kaiten

26. Hitask